AI is moving fast. See how Whisperly helps you get control back and reduce risk.See how →
    Data Privacy Compliance Platform

    The privacy platform for an AI-first world

    Built for privacy managers, DPOs, compliance and legal teams who need to make the right judgment calls, not get buried in compliance busywork.

    Book a Demo
    app.whisperly.ai / data-privacy
    Back
    Employee HR Data Management
    Approved
    SM
    Created by
    Sarah Mitchell
    1
    Overview
    Controller info
    2
    Processing
    Data activities
    3
    Data Subjects
    Categories
    4
    Recipients
    Transfers
    Basic information
    Provide the name and organizational unit for the processing activity.
    Name *
    Employee HR Data Management
    Responsible organizational unit *
    Lexelerate

    Compliance doesn't fail
    because teams are slow.
    The tools are.

    Spreadsheets. Legacy platforms. Endless back-and-forth. Your team is buried in admin while critical obligations slip through unnoticed.

    You can get fined for gaps you don't know about.

    €20M or 4% of annual turnover, whichever is higher.

    GDPR
    EU General Data Protection Regulation
    UK GDPR
    United Kingdom data protection
    CCPA
    California Consumer Privacy Act
    FADP
    Swiss Federal Act on Data Protection
    LGPD
    Brazilian General Data Protection Law
    EU AI Act
    EU Artificial Intelligence Regulation
    €2.3B
    GDPR fines in 2025 alone
    38% YoY increase. Regulators target gaps in records, not gaps in policy.
    72h
    To notify after a breach
    One breach can erase years of compliance investment.
    77%
    Of organisations can't keep pace
    The gap between policy and reality widens every quarter.

    Whisperly cuts compliance time and risk, at scale.

    While legacy tools make you create records, our agents create RoPAs, internal audits, and risk assessments. Your team reviews and approves.

    Book a Demo

    Know your data flows.
    Fix what's broken on time.

    Whisperly builds a living data map. Compliance gaps surface automatically before regulators find them.

    app.whisperly.ai/ropa/employee-hr-data-management
    RoPA Library›Employee HR Data ManagementRECORD
    Filter
    Export
    + Add field
    Data flow mapSwipe to explore
    +
    −
    Employee HR Data ManagementRECORD
    Personal data
    Bank accountdata type
    CVdata type
    Employment contractdata type
    Home addressdata type
    Salarydata type
    Social security no.data type
    External recipients
    Finance & Accountinginternal
    Human Resourcesinternal
    Legal & Complianceinternal
    Managementinternal
    Atlassian Pty Ltdexternal
    Inadequate transfer: Atlassian Pty Ltd
    Legal
    Legal Obligationlegal basis
    Employment Lawspecial category
    Privacy Noticenotice
    Collectionpurpose
    Storagepurpose
    Erasurepurpose
    Risk & mitigations
    Encryption & Key MgmtTOM
    Monitoring & LoggingTOM
    Access controlsTOM
    This record
    Linked entity
    Compliance gap

    It's all here. And more.

    All your data privacy compliance workflows in one place.

    Records of Processing

    Build and maintain a complete, always-current RoPA.

    RoPA Library
    47 records
    Customer CRM data
    Legitimate interest · Marketing
    Compliant
    Employee HR records
    Legal obligation · HR
    Compliant
    Analytics tracking
    Consent · Digital
    Review
    Newsletter subscribers
    Consent · Marketing
    Compliant
    Impact Assessment

    Conduct DPIAs in a fraction of the time.

    Risk Register
    Last scan: 2 min ago
    2
    High
    5
    Medium
    16
    Low
    Inadequate transfer · Atlassian
    High
    AI tool · DPIA missing
    High
    Retention period undocumented
    Medium
    Data Subject Rights

    Centralise access, deletion, and portability requests.

    DSAR Inbox
    3 open
    Right to access · K. Mueller
    Resolved
    Received 12 Jun · Resolved 25 Jun
    Right to deletion · T. Novak
    In progress
    Received 28 Jun · Due 28 Jul · Day 4
    Data portability · A. Patel
    Pending
    Received 1 Jul · Due 1 Aug · Day 1
    Data Breach Management
    Step-by-step guidance through 72-hour authority notification with built-in timelines.
    Data Processing Agreements
    Centralise all DPAs with processors. Track renewal dates and Article 28 compliance automatically.
    Technical & Organisational Measures
    Document all TOMs in auditor-friendly format, linked directly to processing activities.
    Policy & Template Library
    Pre-built, jurisdiction-specific templates for privacy policies and consent forms, customised by AI.
    Trust Centre & Audit Tracker
    Showcase your compliance posture publicly. Give clients real-time visibility into your programme.
    Privacy Risk Management
    AI-assisted risk register with continuous monitoring. Flags changes in your processing landscape.

    Agents do the work.
    You monitor and approve.

    Three specialised agents handle drafting, auditing, and vendor evaluation. Your team reviews and approves.

    Policy Agent

    Privacy documentation, automated.

    Drafts and updates privacy policies, consent notices, and internal procedures across jurisdictions. Your team reviews and signs off.

    Policy Agent · Active
    Privacy Policy: AI Draft
    Generating
    1 · What data we collect
    We collect personal data including name, email address, employment details, and bank account information for payroll processing.
    2 · Legal basis for processing
    Processing under contractual necessity (Art. 6(1)(b) GDPR) and legal obligation (Art. 6(1)(c) GDPR).
    AI verified
    3 · Retention periods: Review needed
    AI suggests 6 years (UK), 10 years (DE). Current policy: 5 years.
    Accept all suggestions
    Review manually
    Vendor Assessor

    Third-party privacy, continuously monitored.

    Evaluates vendor privacy practices, reviews DPAs, and monitors sub-processor changes. You approve or escalate based on its findings.

    Vendor Assessor · Analysing DPA
    AP
    Atlassian Pty Ltd
    External processor · 12 sub-processors
    Action required
    Article 28 clause analysis
    ✓
    Processing instructions documentedCompliant
    ✓
    Confidentiality obligations in placeCompliant
    !
    Transfer mechanism (Art. 46 GDPR)Inadequate
    ✓
    Sub-processor approval processCompliant
    Recommended action: Execute Standard Contractual Clauses (SCCs) for US data transfers before renewal; due in 47 days.
    Internal Audit Agent

    Gaps flagged. Risks assessed. Mitigations proposed.

    Continuously scans your processing activities, identifies compliance gaps, and generates risk assessments ready for your team to review.

    Internal Audit Agent · Scanning
    Privacy Risk Register23 activities scanned · just now
    2
    High risk
    5
    Medium
    16
    Low
    Inadequate transfer mechanism: Atlassian Pty Ltd
    International transfer · No SCCs in place
    Mitigation: Execute Standard Contractual Clauses
    High
    AI recruitment tool: DPIA not completed
    High-risk processing · Art. 35 GDPR required
    Mitigation: Generate DPIA via AI
    High
    2 high-risk gaps require immediate action

    Multiple entities, frameworks, and languages.

    Manage your entire group's privacy programme. Each legal entity maintains compliance posture in its own language.

    Multiple legal entities
    Each subsidiary has its own isolated compliance programme and data.
    Multiple frameworks, unified controls
    GDPR, UK GDPR, CCPA, FADP each mapped automatically, no duplicated work.
    Multiple languages
    Policies generated in the local language of each entity German, English, French, and more.
    Organisational Units
    Build and manage your company structure with legal entities and departments.
    Tree
    Chart
    Veridax GroupParent OrganisationGermanyGDPR · GermanUnited KingdomUK GDPR · EnglishCaliforniaCCPA · EnglishSwitzerlandFADP · GermanHRMarketingProcurementBerlinMunichHRLegalSalesLondonManchesterProductSalesMarketingSan FranciscoHRComplianceZurichGeneva
    GDPRUK GDPRCCPAFADP
    4 entities · 4 frameworks · 4 languages

    Three solutions. One platform.
    No gaps between them.

    Data privacy doesn't exist in isolation. Neither should your tools.

    Data Privacy

    RoPA, DPIA, DSAR and breach management

    Your foundation. Every processing activity documented, every right-of-access request managed, every breach handled within regulatory timelines.

    AI Governance

    EU AI Act compliance, AI system inventory

    AI systems process personal data. Without linking AI governance to your privacy programme, your DPIAs are incomplete and your EU AI Act obligations go untracked.

    Vendor Risk

    DPA management, sub-processor monitoring

    Vendors process your customers' data. Without a live vendor risk programme connected to your RoPA, your Article 28 obligations are never truly current.

    Whisperly connects all three, because they are inseparable.
    When a vendor uses an AI tool that processes EU personal data, Whisperly flags it across your RoPA, your DPIA, and your AI Act inventory simultaneously.
    Book a Demo
    Customer Success
    "Whisperly has been our data privacy compliance partner for years. As we expand into AI governance, it was an easy decision to extend that cooperation - having everything in one place."
    Read the full story
    Featured customer
    Bloomberg Adria
    Media & Publishing

    Frequently asked questions

    Whisperly supports GDPR, UK GDPR, Swiss FADP, CCPA, and the EU AI Act. Our multi-framework engine maps controls across regulations, so you configure once and comply across all applicable frameworks without duplicating work.

    Our AI agents analyze your processing activities and automatically draft complete DPIAs with risk assessments, mitigation measures, and regulatory references. For RoPAs, AI suggests legal bases, data categories, retention periods, and transfer mechanisms based on your input, reducing documentation time by up to 80%.

    Yes. Whisperly DSAR Automation provides end-to-end management including intake, identity verification workflows, automated routing to data owners, deadline tracking with reminders, and compliant response generation.

    Most organizations are fully operational within a single day. Our onboarding team handles data migration, initial configuration, and team training. There's no complex integration work or months-long implementation timeline.

    No. Every Whisperly plan includes unlimited users at no extra cost. We believe compliance is an organization-wide responsibility, not a single-person task.

    When a breach occurs, Whisperly walks your team through a structured response: logging the incident, assessing severity, determining whether supervisory authority notification is required within 72 hours, and preparing communications to affected individuals.

    Absolutely. Whisperly is fully GDPR compliant. All data is encrypted at rest and in transit, hosted in EU data centers, and we undergo regular third-party penetration testing.

    No per-seat costs.
    No implementation fees.

    Join the organizations that have turned data privacy from a burden into a business accelerator.

    Book a Demo

    Stay ahead of compliance changes

    Practical compliance tips, delivered to your inbox every two weeks.